Volunteer and Job Opportunities

Position Opening: Registrar

Photo of early American decorative arts includes two chairs, one rocking chair, two paintings of somen, a desk, framed photos, a rug, a milk jub, a crock and a duck decoy

Americana Collection in the Vollmer Gallery

The Registrar manages all aspects of the Wichita Art Museum’s registration and collections management functions including temporary and traveling exhibitions, incoming and outgoing loans, acquisitions, cataloguing, database management, insurance, inventory, and storage. This position oversees the creation and maintenance of all object-related and exhibition-related records. The position is also responsible for the physical safety of the works of art in the collection. This includes ensuring proper installation of objects for display and in storage, ensuring safe methods of packing and transport of objects, arranging necessary conservation planning and treatment, and monitoring the museum environment. Working as part of an energetic and collaborative curatorial team, the Registrar contributes to WAM’s mission to bring “people, ideas, and American art together to enrich lives and build community.”

Responsibilities Include:

  • Comprehensive and proactive organization and oversight for the museum’s prized art collection.
  • Oversees physical care of the collection and loans through safe packing and shipping of objects, proper storage, handling, security, and storage methods. Provides condition reports and other necessary documentation.
  • Responsible for all aspects of loans to and from WAM, including loan documentation, packing, shipping, fine arts insurance, couriers, and assisting with budgeting.
  • Manages collections management database.
  • Creates and maintains collection records (including paper and electronic). Responsible for creating records relating to new acquisitions, including donor and purchase records.
  • Prepares and presents reports on collection growth, activity, and care.
  • Recommends and oversees fine arts insurance coverage.
  • Works closely with Facility and Security staff to ensure physical safety of collection and exhibitions at all times.
  • Works with Curator and Director to determine need and options for couriers, manages courier schedule, and couriers artworks nationally and internationally.
  • Oversees the review of facility reports for borrowing institutions and recommends action to Curator and Director.
  • Works in conjunction with Curator and Manager of Imaging and Installation to develop exhibition and project production schedules.
  • Responsible for the organization of the registrarial aspects of multiple venue exhibitions, which includes packing, shipping, insurance, couriers, documentation, and assisting with budgeting.
  • Monitors condition of permanent collection artworks and coordinates with Curator and Director to contract with outside conservators for necessary treatments.
  • Monitors art storage and exhibition spaces for climate, light levels, air filtration, and pest control.
  • Participates with Curator and other staff to plan, implement, and review collections management objectives and to develop policies and procedures, including periodic review of Collection Management Policy, Collection Plan, and Conservation Plan.
  • Works with Curator and other departments to prepare and administer grants relating to collection care.
  • Remains abreast of evolving issues in the art world and museum field as they relate to registration policy and practice and care of artworks.
  • Other duties as required.

      Job Requirements:

      • Bachelor’s degree required; master’s degree preferred.
      • At least five years museum registration experience strongly preferred; additional museum registration experience encouraged. An equivalent combination of education and experience may be considered.
      • Experience with standard office software applications including Microsoft Word, Excel, Outlook, and collections management databases, preferably Mimsy XG.
      • Demonstrated ability to work collaboratively as part of a team.
      • Exceptional attention to detail; exceptional organizational ability.
      • Ability to lift and carry up to 60 pounds; climb a ladder; bend and twist; move about quickly; and stand for extended periods.
      • Ability to acquire and maintain a valid driver’s license.

      Salary commensurate with experience; salary range from $36,000 to $60,000. To apply, email (1) cover letter outlining qualifications, (2) resume, and (3) three references with contact information to poynter@wichitaartmuseum.org. Position will be open until filled.

      Offer of employment will be made contingent upon passing a drug screening and background check. The Wichita Art Museum is an Equal Opportunity Employer and offers veteran’s preference to applicants who meet eligibility requirements.

      Become a WAM Docent

      Photo of men and women in masks standing on stairs

      WAM Docents – May 2021

      Are you interested in being on Team WAM? Do you have what it takes to get excited about all forms and genres of American art? Do you enjoy sharing your enthusiasm with groups of school children? Are you looking for opportunities to keep engaged and active and give back to the Wichita community? WAM is looking for you.

      WAM trains volunteer tour guides to provide exceptional educational tours for visitors to the museum. Docents undertake training to learn about art history, museum education, touring and interactive strategies, and communication skills. Being a docent at WAM encourages greater visual and cultural literacy, fosters lifelong learning, and creates lasting friendships. For more information, email education@wichitaartmuseum.org.