Volunteer and Job Opportunities


Position Opening: Development Associate

Three museum staffers standing behind a table and checking in event attendees using laptops

The Development Associate at the Wichita Art Museum (WAM) supports all fundraising and membership functions and donor/member appreciation event activities, including planning and logistics, corporate sponsorships, registration, and other duties as assigned. The position entails working closely with museum patrons, members, vendors, volunteers, and visitors. It requires handling numerous details for multiple projects and events in a fast-paced museum environment.

Examples of Work Performed:

  • Assist in developing and implementing cohesive organizational strategies that build capacity and stability
  • Perform general administrative tasks
  • Coordinate the grants calendar: monitor submission deadlines and reporting requirements
  • Collaborate with grant writer and Director of Development to develop and prepare grant proposals and reports
  • Coordinate identification and solicitation of event and in-kind sponsors
  • Assist writing letters, collateral material, reports, and other items as necessary
  • Edit, print, stuff, stamp, and mail solicitation letters
  • Create and review reports and spreadsheet used for gifts, membership, and sponsorships with completeness and accuracy
  • Track pledges and send out invoices
  • Schedule and track RSVPs for meetings, lunches, dinners, and events as requested
  • Procure, wrap, and distribute host and patron member gifts
  • Assist with Murdock Society trip coordination
  • Assist with coordination for Murdock Society events and other patron events
  • Assist with correspondence related to members, member renewals, and coordinate members-only events
  • Friends of the Wichita Art Museum Liaison
  • Other duties may include filing, mail distribution, buying postage, and running errands
  • Completion of work assignments may require operation of a vehicle
  • These examples are not intended to be all-inclusive. Other related duties may be assigned as needed.

Requirements of Work:

  • Ability to communicate clearly and effectively, both orally and in writing.
  • Ability to prioritize and complete tasks in a timely manner with accuracy and consistency
  • Ability to maintain a high level of accuracy and attention to detail
  • Ability to develop and maintain effective working relationships with associates, employees, the board of trustees, and the public.
  • Ability to maintain a strict sense of confidentiality and discretion.
  • Proficiency with Microsoft Office Products (Outlook, Word, Excel).
  • Ability to acquire and maintain a valid Driver’s License.
  • An employee will not pose a direct threat to the health or safety of other individuals in the workplace.

Required Experience and Training:

This position requires excellent written and verbal communication skills, a strong work ethic and considerable attention to detail, strong organizational skills, and a positive attitude. Must be able to attend weekend and evening events to assist staff and serve as a WAM representative and have flexibility to perform other duties as assigned.

Experience with Microsoft Word (Word, Excel, Outlook) required. Experience with Raiser’s Edge or similar donor database software is a plus. Bachelor’s degree preferred. Museum or cultural organization experience preferred. An equivalent combination of education or experience may be considered. Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of a criminal record check.

Application:

To submit an application, email 1) a cover letter outlining qualifications, relevant experience, and current salary, 2) resume, and 3) three references with contact information to Kourtney Carson, director of development: carson@wichitaartmuseum.org. The Wichita Art Museum, Inc. is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state, or local laws.

 


Position Opening: Registrar

Photo of early American decorative arts includes two chairs, one rocking chair, two paintings of somen, a desk, framed photos, a rug, a milk jub, a crock and a duck decoy

Americana Collection in the Vollmer Gallery

The REGISTRAR manages all aspects of the Wichita Art Museum’s registration and collections management functions including temporary and traveling exhibitions, incoming and outgoing loans, acquisitions, cataloguing, database management, insurance, inventory, and storage. This position oversees the creation and maintenance of all object-related and exhibition-related records. The position is also responsible for the physical safety of the works of art in the collection. This includes ensuring proper installation of objects for display and in storage, ensuring safe methods of packing and transport of objects, arranging necessary conservation planning and treatment, and monitoring the museum environment. Working as part of an energetic and collaborative curatorial team, the Registrar contributes to WAM’s mission to bring “people, ideas, and American art together to enrich lives and build community.”

Responsibilities Include:

  • Comprehensive and proactive organization and oversight for the museum’s prized art collection.
  • Oversees physical care of the collection and loans through safe packing and shipping of objects, proper storage, handling, security, and storage methods. Provides condition reports and other necessary documentation.
  • Responsible for all aspects of loans to and from WAM, including loan documentation, packing, shipping, fine arts insurance, couriers, and assisting with budgeting.
  • Manages collections management database.
  • Creates and maintains collection records (including paper and electronic). Responsible for creating records relating to new acquisitions, including donor and purchase records.
  • Prepares and presents reports on collection growth, activity, and care.
  • Recommends and oversees fine arts insurance coverage.
  • Works closely with Facility and Security staff to ensure physical safety of collection and exhibitions at all times.
  • Works with Curator and Director to determine need and options for couriers, manages courier schedule, and couriers artworks nationally and internationally.
  • Oversees the review of facility reports for borrowing institutions and recommends action to Curator and Director.
  • Works in conjunction with Curator and Manager of Imaging and Installation to develop exhibition and project production schedules.
  • Responsible for the organization of the registrarial aspects of multiple venue exhibitions, which includes packing, shipping, insurance, couriers, documentation, and assisting with budgeting.
  • Monitors condition of permanent collection artworks and coordinates with Curator and Director to contract with outside conservators for necessary treatments.
  • Monitors art storage and exhibition spaces for climate, light levels, air filtration, and pest control.
  • Participates with Curator and other staff to plan, implement, and review collections management objectives and to develop policies and procedures, including periodic review of Collection Management Policy, Collection Plan, and Conservation Plan.
  • Works with Curator and other departments to prepare and administer grants relating to collection care.
  • Remains abreast of evolving issues in the art world and museum field as they relate to registration policy and practice and care of artworks.
  • Other duties as required.

      Job Requirements:

      • Bachelor’s degree required; master’s degree preferred.
      • At least five years museum registration experience strongly preferred; additional museum registration experience encouraged. An equivalent combination of education and experience may be considered.
      • Experience with standard office software applications including Microsoft Word, Excel, Outlook, and collections management databases, preferably Mimsy XG.
      • Demonstrated ability to work collaboratively as part of a team.
      • Exceptional attention to detail; exceptional organizational ability.
      • Ability to lift and carry up to 60 pounds; climb a ladder; bend and twist; move about quickly; and stand for extended periods.
      • Ability to acquire and maintain a valid driver’s license.

      Salary commensurate with experience; salary range from $36,000 to $60,000. To apply, email (1) cover letter outlining qualifications, (2) resume, and (3) three references with contact information to poynter@wichitaartmuseum.org. Position will be open until filled.

      Offer of employment will be made contingent upon passing a drug screening and background check. The Wichita Art Museum is an Equal Opportunity Employer and offers veteran’s preference to applicants who meet eligibility requirements.


      Position Opening: Custodian

      Interior view of the Great Hall with color chairs and tables and the Chihuly Chandelier hanging from the ceiling

      S. Jim and Darla Farha Great Hall

      The CUSTODIAN at Wichita Art Museum entails specialized work that encompasses a strong attention to detail, cleanliness, and professionalism. The Custodian interacts positively with the public who visit the museum. They prevent long-term damage to the building and its grounds by keeping the museum clean daily. The Custodian must work independently and use discretion and judgment handling situations that arise. Supervision and special instructions are received from the Facility Supervisor. The Custodian position is a full-time position that works 8 am to 5 pm Tuesday through Saturday.

      Essential Functions:

      • Sweeps, mops, scrubs, dusts, polishes, and washes walls, windows, floors, and woodwork.
      • Dusts, polishes, arranges, and moves furniture and equipment.
      • Cleans rest rooms and replenishes supplies.
      • Removes trash from the trash bins outside and inside of the building.
      • Cleans the grounds including dog waste containers.
      • Operates and cares for motorized equipment such as buffers, scrub machines, and vacuum cleaners.
      • Completion of assignments may require the operation of a vehicle.
      • These examples are not intended to be all-inclusive. Other duties and responsibilities may be assigned as needed.

      Requirements of Work:

      • Thorough knowledge of cleaning methods, materials, and equipment.
      • Ability to push, pull, and control equipment weighing up to 350 pounds, up and down narrow ramps while operating hand and/or foot controls.
      • Ability to wear a respirator for up to 4 hours.
      • Ability to climb a 10 foot ladder while carrying in one hand cleaning equipment weighing up to 20 pounds.
      • Ability to perform work in a confined area such as a rest room stall, small office, or closet.
      • Ability to tolerate minor exposure to chemical fumes and contact used in custodial work up to 8 hours a day.
      • Ability to safely clean biohazardous materials.
      • Ability to bend, twist, turn, pull, and stretch up to 8 hours as required in cleaning and dusting windows, desks, counter tops, tables and legs, chairs and legs, door frames, urinals, stools, mirrors, stairs, overhead vents, light fixtures, and walls.
      • Ability to empty trash bags/containers weighing up to 40 pounds and lifting them up to 48 inches.
      • Ability to lift a 40-pound bucket of water up to thirty-six inches high and/or move it up to 6 feet.
      • Ability to maintain and inventory custodial supplies.
      • Ability to develop and maintain effective working relationships with associates.
      • Ability to communicate clearly and effectively, both orally and in writing.
      • Ability to understand and follow oral and written instructions, rules, and procedures.
      • Ability to use hands and wrists for turning, grasping, gripping, pinching and finger manipulation as needed to perform normal job tasks.
      • Ability to stand and walk at least 8 hours daily.
      • Ability to communicate clearly and effectively, both orally and in writing.
      • Ability to acquire and maintain a valid driver’s license.
      • An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

            Qualifications: 

            • High School diploma or GED preferred.
            • Previous knowledge of cleaning methods and practices preferred.
            • Previous experience in a museum, zoo, or not-for-profit sector is a plus.
            • 6 months of experience performing routine janitorial work.
            • Proven ability to work closely in interdepartmental teams, and manage the safe completion of projects, which have large impact on the basic functions of the institution.

            Offer of employment will be made contingent upon passing a drug screening and background check.

            Send resume and references to Peter Shoemaker, Facilities Supervisor.

            The Wichita Art Museum is an Equal Opportunity Employer and offers veteran’s preference to applicants with eligibility qualifications.


            Become a WAM Docent

            Photo of men and women in masks standing on stairs

            WAM Docents – May 2021

            Are you interested in being on Team WAM? Do you have what it takes to get excited about all forms and genres of American art? Do you enjoy sharing your enthusiasm with groups of school children? Are you looking for opportunities to keep engaged and active and give back to the Wichita community? WAM is looking for you.

            WAM trains volunteer tour guides to provide exceptional educational tours for visitors to the museum. Docents undertake training to learn about art history, museum education, touring and interactive strategies, and communication skills. Being a docent at WAM encourages greater visual and cultural literacy, fosters lifelong learning, and creates lasting friendships. For more information, email education@wichitaartmuseum.org.