Development Coordinator (Full Time, Non-Exempt)
ROLE
The Wichita Art Museum’s Development Coordinator will support the fundraising functions of the museum in an administrative and donor relations capacity. These functions include operational support for fundraising and membership, event planning and execution, and corporate sponsorships. In addition, this position will support the development department and assist the Director of Development with administrative tasks.
ESSENTIAL FUNCTIONS
• Act as liaison to museum members, donors and supporters, responding directly to inquiries and developing relationships with valued museum supporters.
• Assist with administrative tasks for Director of Development including keeping calendars, filing expenses, and providing income and expenditure reporting.
• Assist as needed with pitch decks and presentations to prospective corporate partners and other external stakeholders.
• Develop and maintain an annual communication timeline for various donor groups, ensuring communication of deadlines and deliverables to internal stakeholders.
• Assist with writing and editing letters, creating mailings, and handling the printing, stuffing, stamping and mailing of communications.
• Create and maintain a portfolio of Murdock Membership.
• Assist with Murdock Member trip coordination.
• Own timeline and submission process for monthly Membership newsletter.
• Responsible for booking all elements of donor and prospect meetings.
• Track pledges, send invoices and maintain current recordkeeping of incoming donations.
• Assist as needed at openings, lectures, ticketed events, and other donor-facing events.
• Support additional museum fundraising functions to ensure revenue goals are exceeded.
• Assist with grant tracking, submissions, reports, and timelines.
• Assist with planning annual donor trips.
• Various other responsibilities as assigned.
QUALIFICATIONS
EDUCATION/CERTIFICATION: Bachelor’s degree in marketing, communications, business or related field preferred
EXPERIENCE REQUIRED: 2+ years of administrative experience, preferably with a not-for-profit organization, or equivalent combination of education and experience
SKILLS/ABILITIES: Excellent verbal and written communication skills, project management, strong ability to manage multiple tasks at once with changing priorities, self-motivation, strong organizational skills, excellent customer service skills, high level of problem-solving capabilities, strong attention to detail, customer service, positive attitude, calm demeanor under pressure, and a strong sense of discretion when handling confidential or sensitive information.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
TALKING: Ability to speak effectively and communicate clearly
AVERAGE HEARING: Ability to hear average conversations at a standard level in an office/gallery environment around other visitors
REPETITIVE MOTION: The employee is regularly required to type throughout their day
FINGER DEXTERITY: The employee is regularly required to use their hands to maneuver a mouse and keyboard
AVERAGE VISION: Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus with 20/20 vision (with or without the assistance of eyeglasses/contacts)
PHYSICAL STRENTH: The employee must occasionally lift and/or move up to 25 pounds (unassisted) as well as stand, sit, bend, kneel, squat, and walk for long periods of time
WORKING CONDITIONS
General professional indoor museum environment with climate control and adequate lighting. Regular hours worked including occasional evenings and weekends.
MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
REASONING ABILITY: Ability to deal with a variety of variables under only limited standardization.
LANGUAGE ABILITY: Ability to read, analyze, and interpret documents. Ability to communicate clearly.
INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
ABOUT US
The Wichita Art Museum opened in 1935 and is home to the Roland P. Murdock Collection, one of the premier collections of American art. With a nationally distinguished collection, the museum is a public/private partnership, owned by the City of Wichita and managed by the Wichita Art Museum, Inc. The Wichita Art Museum connects people, ideas and art through remarkable experiences.
